Detailed below is an outline of Purvis Marquees code of practice, to you the customer, and what you can expect from our company and team on your event.
TERMS & CONDITIONS
1. In these Terms and Conditions the word “Company” shall be deemed to refer to Purvis Marquee Hire Ltd or any other trading name. The term “the Customer” shall be deemed to refer to any party wishing to contract with the Company for the hire of equipment belonging to or hired by the Company.
2. Orders are only accepted by the Company subject to these Terms and Conditions, and the Customer by authorising or allowing the Company to commence any work in accordance with the order will be deemed to acknowledge this fact. Terms and Conditions printed on the Customer’s own form(s), or otherwise intimated, will only be recognised if not at variance with these Terms and Conditions.
3. Terms of Payment are as stated in the quotation, but if not so stated shall be cash with order.
4. The period of hire is as stated in the quotation, but if not so stated shall be from and inclusive of the date of supply of the equipment to site up until and inclusive of the date of dismantling by the Company. Any complaints must be received by the Company in writing within three working days from the date of handover.
5. Unless stated otherwise in writing, quotations (other than for the hire of furniture) include supply, installation, dismantling and carriage both ways.
6. Unless stated otherwise in writing, quotations do not include the attendance of Company staff (except during the process of installation and dismantling) whether for the purpose of maintenance or otherwise. Call-outs will be charged at the appropriate rate plus travel costs. Call out of company staff that is deemed to be chargeable will be invoiced at the rate of £25.00 per hour on two members of staff attending and a minimum of 4 hours on site.
7. Unless stated otherwise in writing, quotations are subject to equipment being available at the time of order is accepted, and may be withdrawn or varied by the Company at any time prior to acceptance in writing. While the Company will make every effort to supply the equipment specified in the quotation the Company reserved the right to substitute for the equipment specified in the quotation any equipment intended to serve an equivalent purpose, and of the same quality, as it deems necessary. Quotations, plans, drawings and any like documents remain the property of the Company until such time as the contract price is paid in full by the Customer and may not be communicated to any other party.
8. Unless stated otherwise in writing, quotations are deemed to have been accepted by the Customer only when, and the Company shall only be under obligation to commence work or supply equipment when, a written order received from the Customer conforms to an existing quotation from the Company and the deposit requested has been paid as a non-returnable deposit.
9. The Company does not accept liability for the delay or non-completion of contracts due to adverse weather conditions or any other cause beyond the direct control of the Company.
10. In the event of snow, or should snow be forecast, the Customer is responsible for ensuring that the marquee, tent or frame structure is heated so that temperature at the roof is not less than 12 degrees C.
11. Responsibility for equipment: Unless stated otherwise in writing, the Customer shall be responsible for any loss of and/or damage to, and for destruction of the Company’s equipment due to all causes other than by fair wear and tear, and irrespective of the period of hire, the time during which the Customer shall so be at risk shall be that time during which the Company’s equipment (in whole or part) shall be on site in the case of supply only contracts, from the time the equipment is collected until it is returned. In the event of loss of and/or damage to and/or destruction of the Company’s equipment by whatsoever cause, fair wear and tear excepted, during the said time which the Customer shall so be at risk, the Customer shall forthwith make good such loss or damage as aforementioned to the Company upon notification of the amount or value thereof by the Company. Equipment must be insured on an all risks basis and the Customer shall be responsible for effecting all such Policies of Insurance in relation to the said equipment, in respect of the said time during which the equipment is at risk. The company does not accept responsibility for the safety or security of property which is stored or housed within the Company’s equipment but which does not belong to the Company.
12. Quotations are based on the assumption that sites are served by firm road giving direct access and permitted load bearing for commercial vehicles up to 2.5m wide, 4m high, 15m long and up to 38 tonnes gross weight, that they are firm, reasonably level, of turf (or some other material not impervious to stakes and able to absorb rain water), and that they are free from any obstructions whether on the surface, underground or overhead. If any of these assumptions are incorrect then, unless the Customer informs the Company promptly (in which event the quotation shall be withdrawn pending submission of a new quotation), the Company shall be under no obligation to carry out the work (though all reasonable endeavours will be made to do so) and in addition to the quoted price the Customer shall pay all ensuing losses, additional costs and liabilities. Unless specified prior agreement in writing the Company will not make good any damage to a site where access and load bearing facilities do not comply with the foregoing requirements, nor minor incidental damage caused in the execution of a contract.
13. The Company shall have no liability to ensure the levelness of any floor which it may supply but shall be bound only to use its best endeavours to form such a level of floor as can reasonably be achieved having regard to the nature of the underlying surface.
14. Unless otherwise stated in writing, when electrical power is required as part of a contract the Customer shall be responsible for the provision of an adequate electrical supply to the contract site.
15. If before the date on which the period of hire is due to start, the Customer wishes to cancel a contract the Company should be informed immediately The Company will thereupon use its best endeavours to re-let the equipment but in any event the Customer will be liable to pay 50% of the quoted price (which charge shall be accepted as a genuine pre-estimate of the minimum loss sustained by the Company) and further, if the Company is unable to re-let the equipment, either in whole or part, the Customer may be liable to pay any additional loss and/or expenses, whether direct or indirect, sustained by the Company in consequence.
16. If, before the date on which the period of hire is due to start, the Customer wishes to postpone that date, or if the date is otherwise postponed because of some act or omission by the Customer (e.g. a failure to have the site made ready) the Customer may be liable for hire charges though the contract date had been met, and further shall be liable to pay any losses, and/or expenses, sustained by the Company in consequence of such postponement.
17. If, during the period of hire, the Customer wishes to bring forward (advance) the date on which the period of hire is to end, the customer shall be liable to pay any losses and/or expenses, sustained by the Company in consequence of such advancement.
18. The Company shall be entitled to charge and the Customer shall pay interest at the rate of 2% per month on all invoiced sums, whether by waiver of hire charges or other losses or expenses, as above mentioned, which are outstanding after fourteen days from the date of invoice.
19. The Company shall be entitled to charge the Customer for the cleaning, repair or refurbishment of any equipment belonging to the Company or hired by the Company on behalf of the Customer, if the equipment at the end of the hire is in inferior condition, fair wear and tear excepted than it was at the commencement of the period of hire. 20. These Terms and Conditions shall fall to be construed in accordance with the law of Scotland.
We understand that privacy and the security of your personal data is extremely important and we are committed to ensuring that any personal information that is collected from you is lawfully managed under the terms of the General Data Protection Regulation (EU) 2016/679 (‘GDPR’). This Policy sets out the basis for how we collect your information, what we do with your information, and what we do to keep it secure. It also explains your rights over any personal information held on you and how you can instruct us if you prefer to limit the use of that information.
What sorts of information do we hold?
Information that you provide to us such as your name, postal address, email address, phone number and bank account details (for payments).
Information about past contracts both sale and hire.
Information collected on electronic communication you receive from us, including whether that communication has been opened and if you have clicked on any links within that communication.
Information from other sources such as credit agencies, other suppliers or sub-contractors involved in your contract.
What is the legal basis for processing your information?
We gather this information to allow us to make our services available to you and to ensure that these services are supplied to the correct location.
The information may be used to communicate with you on any matter relating to the provision of the service in general.
We may also use aggregate information and statistics for the purposes of monitoring website usage to help us develop the website and our services and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify any individual.
Information from credit reference agencies, credit insurers and insurance brokers may be used in making credit decisions such as setting payment terms.
We may process your personal data without your knowledge or consent where required by applicable law or regulation.
Who might we share your information with?
We use partners and suppliers in aspects of our service delivery; we may share your information with them in order to facilitate them by providing their services.
We may supply your email address to external agencies for marketing our services and tracking your responses to specific communications.
We may need to disclose your personal data where we are under a legal duty to comply with any legal obligation or to enforce/apply our Terms and Conditions.
If ever the event that this business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers’ advisers and will be passed on to the new owners of the business so that they can continue to provide the service that we currently provide. We will require the purchaser to follow the practices disclosed in this Privacy & Data Protection Policy or to give you at least three months’ notice of any proposed changes.
How we protect your information
All information you provide to us is stored on our secure servers. We have implemented appropriate physical, technical and organisational security measures designed to secure your personal data against accidental loss and unauthorised access, use, alteration or disclosure. Also, we limit access to personal data to those employees, agents, contractors and other third parties that have a legitimate business need for such access.
Rights of Access, Erasure and Objection
It is essential that the data we hold about your company is accurate and current. Please keep us informed if any details need to be changed. By law, you may have the right to request access to and correct the personal data that we hold about you or object to the processing of your personal data under certain circumstances. You may also have the right to request that we transfer your personal data to another party. If you want to review, verify, correct or require that we move a copy of your personal data to another party, please contact us at email@example.com or in writing to Purvis Marquee Hire Ltd, 4B East Mains, Ingliston Road, Edinburgh, EH28 8NB.
We may request specific information from you to help us confirm your identity and your right to access and to provide you with the personal data that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to give you access to some or all of the personal data that we hold about you, or we may have destroyed, erased, or made your personal data anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your personal data, we will inform you of the reasons why subject to any legal or regulatory restrictions.
How long will we keep your information for?
Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, possible repeat business, annual events and including to satisfy any legal, accounting, or reporting requirements. In any event, this will not usually exceed six years from our last engagement with you after which the personal information will be securely destroyed. Under some circumstances, we may anonymise your personal data so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.
Right to Withdraw Consent
Where you have provided your consent to the collection, processing and transfer of your personal data, you may withdraw that consent at any time. This will not affect the lawfulness of data processing based on approval before it is removed. To remove your permission, please contact us at firstname.lastname@example.org
We may wish to provide you with information about any unique service or products which we think may be of interest to you. If you would rather not receive this information, please send an email entitled ‘NO MAIL’ to email@example.com
By submitting any information to us, or by failure to exercise your Rights under GDPR, you consent to the lawful use of your information by this Private Policy.
Changes to Policy
PURVIS MARQUEE HIRE LTD PRIVACY NOTICE – EMPLOYEES AND CONTRACTORS
Purvis Marquee Hire Ltd (Purvis Marquees) is committed to protecting the privacy and security of your personal information. We are a data controller. This means we are responsible for deciding how we hold and use personal information about you. This notice explains to you what decisions we have taken in relation to that information.
Our contact details are as follows:
- Purvis Marquee Hire Ltd
- 4B East Mains, Ingliston Road
- Edinburgh, EH28 8NB
Telephone: 0131 335 3685
This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR). We encourage you to read this notice carefully, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you so that you are aware of how and why we are using such information. It applies to all employees and contractors.
We have appointed a Data Protection Officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact James Clark, Senior Project Manager, at the organisational address and contact details above.
As a data controller, we are responsible for deciding how we hold and use personal information about you. This notice explains to you what decisions we have taken about that information.
General Data protection principles
In collecting and processing your personal information, we will comply with the data protection law in force at the time. This requires that the personal information we hold about you must be:
Used lawfully, fairly and in a transparent way.
Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
Relevant to the purposes we have told you about and limited only to those purposes.
Accurate and kept up to date.
Kept only as long as necessary for the purposes we have told you about.
The kind of information we hold about you:
We will collect, store, and use a variety of categories of personal information about you. Those categories are detailed in the Schedule to this notice.
We may also collect, store and use “special categories” of more sensitive personal information, which are also detailed in the Schedule to this notice.
How is your personal information collected?
We collect personal information about our employees through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider. We may occasionally collect additional information from third parties including former employers, credit reference agencies and/or other background credit agencies. For secure sites, we also collect PNC clearance information.
We will collect additional personal information in the course of job-related activities throughout the period of you working for us.
How we will use information about you:
We will only use your personal information when the law allows us to and as detailed in the Schedule to this notice.
Situations in which we will use your personal information
There are a variety of cases in which we will use the information we collect about you and these are detailed in the Schedule to this notice. The information in the Schedule includes the use we make of particularly sensitive personal information, such as information about your physical or mental health and criminal records information.
Where we use your personal information to pursue the legitimate interests of the business, we will only do so provided your interests, and fundamental rights do not override those interests.
Some of the above grounds for processing will overlap, and there may be several grounds which justify our use of your personal information.
If you fail to provide specific information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).
Change of purpose
We will only use your personal information for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you, and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Do we need your consent to use particularly sensitive information?
We do not need your consent if we use your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach you for your written consent to allow us to process specific particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.
Why might you share my personal information with third parties?
We may have to share your data with third parties, including third-party service providers. We require third parties to respect the security of your data and to treat it in accordance with the law.
We will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
Any third parties with whom we might share your personal information and the basis on which we do so are detailed in the Schedule to this notice.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Also, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality. Details of these measures may be obtained from the DPO.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of an alleged breach where we are legally required to do so
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are set out in the Schedule to this notice.
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Your duty to inform us of changes
It is vital that the personal information we hold about you be accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, the law grants you specific rights. These are summarised below. Please note that your rights may be limited and subject to restrictions in certain situations:
Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or transfer your personal information where you have exercised your right to object to processing (see below).
Object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party), and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact the DPO.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is unfounded or excessive. Alternatively, we may refuse to comply with the application in such circumstances.
What we may need from you:
We may need to request specific information from you to help us confirm your identity and ensure your right to access the data (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Right to withdraw consent:
In any circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that particular processing at any time. To remove your consent, please contact the DPO. Once we have received notification that you have removed your permission, we will no longer process your information for the purpose or purposes you initially agreed to, unless we have another legitimate basis for doing so in law.
Complaints to the ICO
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
Changes to this privacy notice:
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
If you have any questions about this privacy notice, please contact the DPO: James Clark