In our decades of managing events, we’ve seen it all—from sudden downpours turning fields into mud baths to unexpected medical emergencies in the most secluded of sites. Planning for such contingencies isn’t just a best practice; it’s an absolute necessity.
“Expect the unexpected.” That’s the mantra we’ve lived by, and it’s one that every event professional should tattoo on their brain. So, how do you prepare for emergencies in remote locations?
Assessing the Terrain
The first step in ensuring safety is understanding the lay of the land. Conducting a thorough site inspection is paramount. What are the access routes for emergency vehicles? Is the terrain prone to flooding? Are there any natural hazards like cliffs or dense woods that could pose a risk? These are questions that must be answered well before the first marquee is pitched.
Event Industry News, recently highlighted the importance of site inspections. They stress the value of engaging local experts who understand the unique challenges of the area. Their insights can be invaluable, offering a perspective that may not be immediately apparent to the untrained eye.
Communication is Key
In remote locations, communication can often be a hurdle. Mobile signals may be weak or nonexistent. Therefore, establishing a reliable communication network is essential. Investing in two-way radios and setting up a communication hub can make a world of difference. This hub serves as the nerve centre, ensuring that everyone is in the loop, especially when things go awry.
Emergency Services Liaison
We cannot underestimate the importance of liaising with local emergency services. Before the event, establish a relationship with the nearest hospital, fire brigade, and police department. Share your event plans with them and invite them to conduct a walkthrough of the site. This collaboration ensures that in case of an emergency, they are not walking into the unknown.
According to a feature in Access All Areas, such proactive engagement with emergency services has significantly reduced response times in several high-profile events across the UK.
Medical Preparedness
Having on-site medical facilities is non-negotiable. A well-equipped first aid tent, staffed with trained professionals, can save lives. Consider the unique challenges posed by the location—will you need more advanced medical equipment due to the remoteness? Planning for air ambulance access in extreme cases might also be prudent.
Weather Contingencies
Mother Nature is a force to be reckoned with. While we can’t control the weather, we can certainly prepare for it. Robust, weather-resistant marquees are a given, but so is having a plan B (and C). Are there alternative shelter options? How will you communicate weather warnings to attendees? Having a meteorologist on call for real-time updates can sometimes be an investment worth making.
Training and Drills
Lastly, nothing beats preparedness like regular training and drills. All staff and volunteers should be well-versed in emergency procedures. Conduct mock drills to ensure everyone knows their role and can execute it under pressure. Remember, in an emergency, chaos is the enemy. Order and preparedness are your allies.
Final Thought
As the sun sets on the Highland horizon, painting the sky in hues of orange and pink, I take a moment to reflect. Events, especially in remote locations, are a beautiful symphony of chaos and order. Our mission at Purvis Marquee Hire has always been to be the problem-solving infrastructure specialists that every outdoor event professional needs. We’re here to ensure that when the unexpected strikes, you’re ready—not just to respond, but to triumph.
So, as you plan your next grand outdoor event, remember: safety isn’t just an item on a checklist. It’s the thread that weaves through every aspect of your event, ensuring that your vision comes to life without a hitch. And as always, if you need a marquee, you know where to find us. Let’s make magic, safely.
Stay prepared, stay safe, and here’s to many more successful events!
